5 Reasons Your Business Should Go Mobile

Megan Jackson

No matter what industry your company is in, chances are your employees use paper forms. Thousands of companies across all industries are making the switch to go mobile. But why make a change when you think paper forms are working just fine? Here are some of the top 5 convincing reasons why your business should go mobile:

Reason 1 – Save Time

Regardless of what paper forms your business is using, it always takes more time to complete. Think about it. You have to get a pen or pencil, a clipboard, write down a response for every line item. Going mobile is a huge time saver! With checkboxes, dropdown lists, auto-populating fields…mobile forms completely smoke filling out paper forms. The time you save filling out your forms will allow you to spend your valuable time elsewhere. Imagine if you had one employee that spends one hour a day filling out paper forms. That’s 8 hours a week they spend on filling out paper forms. That’s a FULL day for EVERY week! Going mobile would cut that time in half, if not more. That will save a single employee 30 minutes a day and 4 hours a week!! Think of all the ways you can now utilize that employee’s time.

Reason 2 – Capture Dynamic & Rich Data

Paper forms only do one thing, capture text. BORRRRRING!

Mobile forms allow you to capture all kinds of dynamic and rich data. Not only can you capture text, but you can capture photos, videos, audio, GPS location, create visibility rules, and use complex business logic. Capture the right data for your forms.


Say you have an employee in the field filling out a property inspection form. And maybe with this form they’re checking if there are any issues or discrepancies with the property they’re inspecting. If there is an issue with the property, the paper form limits them to just hand writing the issue. Mobile forms allows the employee to not only take a photo of the issue, they can even annotate on the photo to pin-point the precise location where the issue exists.


How many of your employees would rather hand write a description or simply take a photo? Remember the old saying: a picture is worth a thousand words.

Reason 3 – Reduce Clutter

Paper does one thing really, really well…and that’s piling up and being forgotten. Paper forms have a purpose of collecting specific data. But what happens after the form has been completed, where does it go? In a file cabinet? In storage? In a warehouse? In a trash bin because the data were transferred to a computer? What do you do with your paper forms after they’re complete?


With mobile forms you don’t have to worry about this problem. You get to choose where your data are stored. You get to choose how your data are organized. And most importantly you get to choose how you get to view your data.

Reason 4 – Save Money

Cost is always at the forefront of any business. So, you might ask what is the actual cost of running a business on paper? Well we broke it down for you here:


The average U.S. employee uses about 10,000 sheets of paper a year which is about 20 reams of paper.


– One ream of paper costs $7.99
– The cost of paper per employee = $159.80 / year
– Say you have 100 employees at your business. That’s roughly $15,980 a year in just paper alone!


Most mobile form solutions are under $300 a year per employee! It improves their efficiency, and gains the business real-time, actionable data (see below). Not to mention you are being a good steward of tree resources. Just sit back and think about that :)

Reason 5 – Real Time Reporting and Analytics

Paper forms don’t give you any type of analytics. However, an employee can transfer the paper form to a computer and perform analytics using different systems, like Microsoft Excel. Every time a new form is completed that employee has to go in and input the data into the system. That sounds like double the work! Why waste any time on manually inputting data or duplicating data? Most mobile form solutions offer integration and real-time analytics or reporting. This means that every time a form is submitted, your charts and graphs will automatically be updated to display that new data.


If you already use Google we highly recommend giving Google Data Studio a look!


Yes, we know for many of you becoming paperless isn’t so easy. Your business has always used paper, so transitioning away from it is daunting. No one wants their cheese moved! Another factor is fear of technology. Trying to adopt a tech-forward approach in a non-tech environment has its own unique set of challenges. That’s why the team at Forms On Fire is here for you every step of the way! We know transitioning to something new and different has its challenges. Our team of specialists are trained to ease you and your business through this process as comfortably as possible.

Supported Devices

iPhone - iPad - iPod

Android

Windows 7 & 10

Standard Features

Powerful Drag N' Drop Form Designer

Secure Web Dashboard

Works Offline

Dispatch & Workflow

Image Capture, Annotation & Sketching

Audio & Video

GPS, Mapping & Navigation

Barcode & NFC Scanning

Signature Capture

Data Lookup From Your Systems

Excel & Word Templates

Email PDF


By Megan Jackson| June 29th, 2017 | Blog


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