M&S Food Industries Goes Paperless With Forms On Fire

Brittney Huggins

Case study: M&S Food Industries

M&S Food Industries saved time and paper by transitioning to a digital, automated quality control workflow

Goals

Eliminate paper-heavy quality assurance processes, reduce time spent on manual data entry, and ensure consistent use of up-to-date inspection forms across teams.



Obstacles

Manual data collection on paper ISO-9001 checklists, time-consuming verification and Excel-based analysis, and no control over outdated form usage in the field.



Results

Eliminated paper forms, drastically reduced manual tasks, and ensured accuracy through digital validation. Nearly 9,000 digital entries and 6,000 workflows now power automated, backend-integrated QA reporting.

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Forms On Fire is a powerful and flexible system, so it requires support in the beginning to get things up and running. The Forms On Fire team gave us the support we needed and helped us go paperless.

Mei Ying Choong

Quality Assurance Sr. Executive, M&S Food Industries

Their Challenge

M&S Food Industries, a Malaysia-based leader in coconut-based food products since 1988, was struggling with inefficient paper-based quality control processes that no longer met the demands of its growing operations.


The issues were widespread:

  • Quality assurance teams manually recorded inspection data on printed ISO-9001 forms
  • Data had to be verified and re-entered into Excel for analysis
  • No system ensured that the most current forms were being used
  • The time-consuming, error-prone process hindered food safety oversight and operational efficiency


“This was an extremely time-consuming process that required lots of paper,” explained Mei Ying Choong.

The Forms On Fire Solution

Forms On Fire enabled M&S Food Industries to go fully digital with its QA process using a custom-built mobile solution.


Key improvements included:

  • Over 100 custom QA forms created and deployed via a no-code platform
  • Teams trained themselves to build and refine forms independently
  • Real-time data capture through mobile devices with automatic validation
  • Instant PDF report generation and backend system integration for analysis and storage


“Thanks to Forms On Fire, we’ve eliminated paper and now have access to reliable, real-time data across all inspections.”

The Results That Made The Difference

Fewer manual errors

Digital validation features ensure accurate data entry, reducing careless mistakes and increasing confidence in QA results.

Saved time

Manual data transfer is virtually eliminated, freeing up valuable hours previously spent on Excel entry and verification.

Decreased paper use

The company significantly cut down paper consumption, aligning with sustainability goals and streamlining daily operations.

Enhanced food safety oversight

With real-time data and consistent form usage, M&S Food Industries has improved overall food safety standards and responsiveness.

From stacks of paper forms to automated QA workflows, M&S Food Industries' journey proves

how the right digital solution can drive accuracy, efficiency, and real-time insight.

Want to see how Forms On Fire can help your business?